ANNUAL GENERAL MEETING 2026
Whiteoaks T.C.
Sep. 18, 2026
Time: 18:30-20:00, Club House
Agenda
- Call to order
- Approval of last year’s AGM minutes – Ivan Jimenez
- President’s Report – Ivan Jimenez
- Financial Report – Tarique Khan
- Election of Executives
- Q & A
- New Business
- Adjournment
Attendees: Zenon Gauczarski, Adam Szczepanovski, Ann Currel, Carol Pyke, Zdenek Breuer, Usama Khalid, Ruth, Andy Chen, July Wong, Kathi Zhao, Nikki Shen, Alicia Figueroa, Yi Zhang, Frank Quirante, Sue Yang, Tarik Khan, Leo Sutkon, Absalon Figueroa, July Murphy, Thomas Savoy, Keit Bai, Raquel Lindsay-Ocho, Karin Arnold, Keny Zei, Raymond Ow, Danut Dobre, Sanwu San, Ann Nicol, Lucho Para, Yan Qiu, Ginger Crew, Shiyu Zhu, Sarah Yang, Louis Zhou, Angelica Kole, Olivia Kole, Wayne Kole, Xinyi Yang, Shiyn Zhu, Weiyi Gao, Zihou Hao, Michelle Dai, Stephen Ma, Sonia Wang, Ginger Chen, Emma Wong, Terry Hu, Steve Lou, Julie Jang, Zhuntao Wei, Mo Zhang, Harlem Tigzon, Shelley Li, Wei Lee, Winnie Huai, Ping Zuo, Ping Xu, Andy Song, Feng Zhong, Yonghua Wu, Ynglian Shi, Yong Fei, Xinran Wong, Josh Yang, Kevin Liu, May Song, Wei Teng, Natalia Sasyk, Ivan Jimenez, Shaughn McCluskey, Raghu Madvahan, Neena Malhorta, Catalina Mejia-Rozo, Liz Li, Ya Gu.
Call to Order
The meeting was called to order by the President at 6:35pm. The President welcomed all attendees and expressed gratitude to all volunteers and board members for their contributions to the club’s successful operations throughout the year.
Approval of Previous Meeting Minutes
The minutes from the previous Annual General Meeting were presented for review. Members were given time to read the minutes. A motion to approve the minutes as written was moved by Natalia Sasyk and seconded by Absalon Figueroa. The motion passed unanimously.
President’s Report
- 2026 Registration opened on March 1st and we reach capacity on June 27th. Only junior accounts were allowed to register after we reached capacity. As a result, this year’s total membership count is 1,076.
- A “staggered” registration was used to comply with the city residency requirement and club by laws.
- Numerous requests for account “upgrades” / changes were processed Page 1 of 11 WHITEOAKS PARK TENNIS CLUB Page 2 of 11
- 809 FOBs were activated and/or assigned. The 189 New FOBs handed out were activated within 48 hours after pickup.
- Retention rate: The average renewal rate is 69% among adults (66% in 2025) and 51% among juniors.
- Customer/Members Service: More than 300 emails were sent in response to questions, requests, and comments related to membership issues such as FOBs, membership changes, and information updates.
- Whiteoaks had 282 new Adult and 64 new junior members.
In 2026, our membership numbers shifted from 1,111 members in 2025 to 1,076 members, reflecting a loss of 35 members, or 3%. This adjustment is not just a statistic; it represents our board’s commitment to improving your experience by keeping the courts at manageable volumes. By doing so, we aim to enhance court availability for all members, ensuring you have more opportunities to play and enjoy our facilities.
Financial Report
In 2026, Whiteoaks Park Tennis Club achieved a total income of $178,762, with total expenses amounting to $102,146. This resulted in a commendable net saving of $76,616, leading to an increase in our cash reserves to $285,118. This strong financial position enables us to proceed with the planned reconstruction of courts 6, 7, and 8, anticipated to commence in the fall of 2027. This project will significantly enhance our facilities and provide an improved experience for both members and guests.
Election of Board Members
Nominations for the upcoming board were opened. All current board members were nominated except Arthur Searles who decided not to run for re-election, with 5 additional nominations from the floor.
The new nominated members were asked to introduce themselves.
A voting process was conducted, with members electing up to ten board members out of fourteen nominees.
AGM Voting Ballot:
Ivan Jimenez 47 votes ( 4 )
Shaughn McCluskey 37 Votes ( 10 )
Tarique Khan 39 votes ( 8 )
Catalina Mejia 36 Votes ( 11 )
Absolon Figueroa 39 votes ( 8 )
Shelley Li 55 votes ( 1 )
Raghu Madavan 23 votes ( 14 )
Dan Dodre 43 votes ( 6 )
Neena Malhotra 26 votes ( 12 )
Dragan Popovic 26 votes ( 12 )
Liz Li 51 votes ( 2 )
Michelle Dai 48 votes ( 3 )
Yan Gu 46 votes ( 5 )
Josh Shan 42 votes ( 7 )
Questions and Discussions
Several members raised questions regarding the cost in court reconstruction 6-7-8, parking issues, lighting installation challenges due to city and Ontario Hydro regulations.
The board acknowledged these concerns and indicated ongoing communications with city officials to address these matters.
Adam Szczepanowski, one of our members, raised concern about why the number of new fobs sold by the club doesn’t match the number of new members and why the board members were granted a free membership. The president explained that it was voted unanimously 2 years ago during the 2024 AGM meeting in recognition for the time and effort spent to deal with the club issues (verbally approved by the attendees).
Membership and Booking Policies
Discussions covered membership booking rules, including time limits and practice allocations for various teams. The board outlined practice schedules, court allocations, and policies to balance competitive and recreational play among members.
Other Business
The club acknowledged survey feedback indicating high member satisfaction. Members discussed potential improvements such as attending team tryouts by the coach and other special projects.
Adjournment
There being no further business, a motion to adjourn the meeting was made by Shaughn McClusky, seconded by Tarik Khan, and carried unanimously. The meeting adjourned at 8:00pm.
Minutes prepared by: DANUT DOBRE
