Whiteoaks Park Tennis Club
Annual General Meeting Minutes
Date: September 19,2025
Location: Whiteoaks Tennis Clubhouse
Time: Start time 6:30pm
Present: Ivan Jimenez, Sean, Tariq, Catalina, Absalom, Arthur, Shelly, Nina, Dan, Raghu, Yellow, Caroline, Natalia Sussex, Josh, Wayne, and other members.
Absent:All Attended
Quorum met:
Mustapha Dilla, Carol Ann Burgman, Thomas Burgman, Julie Craig, Drago Pintaric, Al Bolucull,Natalia Sasyk, Kevin George, Frank Quirant, Isabella Hong, Tex Saith, Carole Pyke, Catalina Mejia, Andy Chen, Kent Bar, Julie Wong, Salim Manji, Kevin Liu, Lucas Noegroilo, Usama Khalid, Raghu Madhavan, Absolon Figueroa, Neena Malhotra, Shelley Li, Wayne Kole, Vince Filteau, J W Savoy, Bibi Popovic, Dragan Popovic, Josh Yang, Danut Dobre, Althea Searles, Arthur Searles, Tarique Khan, Natalie Bigos, Connie Chen, Chris Chen, Maggie Li, Joanna, Turley, Wolf Breeli, Leena Li.
- Call to Order
The meeting was called to order by the President at 6:35pm. The President welcomed all attendees and expressed gratitude to all volunteers and board members for their contributions to the club’s successful operations throughout the year.
- Approval of Previous Meeting Minutes
The minutes from the previous Annual General Meeting were presented for review. Members were given time to read the minutes. A motion to approve the minutes as written was moved by Natalia Sasyk and seconded by Carol Ann Bergman. The motion passed unanimously.
- President’s Report
The President acknowledged the considerable efforts of all board members in managing their respective areas to support club operations. The 2025 board members were listed, and thanks extended to all for their dedication.
Regarding membership, the total this year was 1,111 members, slightly lower than the previous year due to a membership cap adjustment based on member feedback to ensure more court availability. Membership composition included 894 adults (approximately 80.5%) and 217 juniors (19.5%). The majority of members (84%) reside in Mississauga, in compliance with city requirements.
- Financial Report
Tarique provided a detailed financial overview. The club reported total income of $161,000 and expenses totalling $57,000, resulting in net savings of over $100,000. Cash reserves decreased from $362,000 to $182,000 primarily due to court reconstruction expenses amounting to $284,000, offset partially by increased revenues.
The membership fee structure was revised to individual memberships instead of family memberships, addressing misuse and improving financial reserves. Additional income sources included coaching fees and donations from a member’s family.
Expenses increased by $15,000 attributed to inflation, maintenance, and higher wages for attendants. Investments were made for more key fobs and tournament-related costs.
It was noted that future major expenses will include reconstructing courts six, seven, and eight, upgrading lighting systems, and clubhouse improvements. The club’s financial position is stable, aiming to build reserves over the coming years while managing ongoing expenditures.
- Questions and Discussions
Several members raised questions regarding the reduction in court reconstruction costs, parking issues, lighting installation challenges due to city and Ontario Hydro regulations, and accessibility to balls outside the fence due to poison ivy concerns.
The board acknowledged these concerns and indicated ongoing communications with city officials to address these matters.
- Membership and Booking Policies
Discussions covered membership booking rules, including time limits and practice allocations for various teams. The board outlined practice schedules, court allocations, and policies to balance competitive and recreational play among members.
- Election of Board Members
Nominations for the upcoming board were opened. All current board members were nominated, with no additional nominations from the floor. A voting process was conducted, with members electing up to ten board members out of eleven nominees.
AGM Voting Ballot:
Ivan Jimenez 39 votes> Shaughn McCluskey 31 Votes>Tarique Khan 38 votes> Arthur Searles 29 votes>Catalina Mejia 36 Votes>Absolon Figueroa 36 votes> Shelley Li 38 votes, Raghu Madavan 32 votes>Dan Dodre 39 votes> Neena Malhotra 26 votes > Josh Shan 25 votes.
- Other Business
The club acknowledged survey feedback indicating high member satisfaction. Members discussed potential improvements such as attending team tryouts by the coach and other special projects.
- Adjournment
There being no further business, a motion to adjourn the meeting was made by Shaughn McClusky, seconded by Carol Ann Burgman, and carried unanimously. The meeting adjourned at 7:25pm.
Minutes prepared by: Arthur Searles
